One of the first questions any team faces when choosing a task management tool is: which view to use? Kanban board, Gantt chart, or calendar view? Each solves its own problem, and the right choice can speed up team work by 20-30%. Let's break down each approach.
Kanban Board: Visual Workflow
Kanban is the most intuitive way to manage tasks. Task cards move through columns: 'To Do' → 'In Progress' → 'In Review' → 'Done'. You see the entire workflow at a glance and immediately spot bottlenecks — if too many tasks have piled up in one column.
TaskFly's Kanban board supports drag & drop on mobile devices. Drag tasks between columns right from your phone.
Kanban is ideal for teams with a continuous flow of tasks: development, support, marketing. Key advantages: ease of learning (anyone can figure it out in 5 minutes), visibility of current status, ability to limit WIP (work in progress) — the number of tasks simultaneously in progress.
Gantt Chart: Timeline Planning
The Gantt chart shows tasks on a timeline as horizontal bars. Bar length represents task duration, arrows show dependencies between tasks. It's the ideal tool when it's important to see how tasks overlap in time and where the project's critical path lies.
Gantt is chosen when a project has clear phases and dependencies: construction, product launch, event organization. If Task B can't start until Task A is complete — Gantt shows this clearly. Drawback: for small operational tasks, the Gantt chart is overkill.
Calendar: Date-Based Planning
Calendar view is a planning classic. Tasks are tied to specific dates and displayed in day, week, or month format. Ideal for content managers, marketers, executives — anyone who needs to see deadlines in the context of real time.
In TaskFly, the calendar syncs with Telegram notifications: you see tomorrow's task in the calendar and receive a reminder in the messenger. This creates a closed control loop: plan in the web version, receive reminders in Telegram, mark completion from your phone.
Comparison Table: When to Use What
- Kanban — for continuous task flow (development, support, marketing)
- Gantt — for projects with phases and dependencies (product launch, construction)
- Calendar — for deadline-oriented tasks (content plan, events)
- Combination — switch between views in TaskFly with 1 click
The best approach is not to choose one view, but to combine them: use Kanban for daily work, Gantt for sprint planning, Calendar for deadline control.
How to Switch Between Views in TaskFly
In TaskFly, switching between Kanban, Gantt, and Calendar takes one click — buttons are on the project control panel. All tasks display in each view with the same data: status, priority, assignee, deadline. You don't lose information when switching.
Choosing a task view is not a one-time decision. As your team grows and projects become more complex, your needs will change. The main advantage of TaskFly is that you can experiment with different views without losing data and switch between them in a second. Start with Kanban as the simplest option and add Gantt and Calendar as needed.